Terms of Service

Who we are, and who can use the service

LessonBrief ("we", "us", "our") is an independent, privately run service that helps tutors and small education providers turn lesson notes into draft messages and documents. You can contact us at lessonbrief@proton.me.

To use the service you must be at least 18 years old, able to enter into a legally binding contract, and using it for legitimate tutoring or education administration. By creating an account or using the service you confirm all of this. If you use the service on behalf of an organisation, you confirm you are authorised to accept these terms for it, and “you” means both you and that organisation.

Where you enter information about a student, you confirm that you have the authority and a proper legal basis to do so — including, where it is required, the consent of the student’s parent or guardian. That is your responsibility, not ours.

What the service does

LessonBrief helps you draft messages and documents from lesson notes. Every output is a draft for you to review and edit before you send or share it — a starting point, not a finished, checked or approved message. Drafts are produced by our own template engine; nothing you enter is sent to an outside AI provider to create them.

Your account

You are responsible for keeping your sign-in details secure and for all activity that happens under your account. Do not share your account, and tell us promptly at lessonbrief@proton.me if you think someone else has accessed it. You are responsible for loss arising from your own failure to keep your details secure, except to the extent the loss is caused by us.

Acceptable use

You agree to use the service lawfully and only for legitimate tutoring administration. In particular you must not enter a child’s full name or sensitive personal data, upload unlawful or harmful content, try to break or bypass our security or access other users’ data, or misuse the service in the ways set out in our Acceptable Use Policy, which forms part of these terms.

Your content, and who owns what

You keep ownership of the notes and details you enter and of the drafts produced from them. You grant us the limited, non-exclusive permission we need to store and process that content for the sole purpose of providing the service to you (and, for your students’ data, on the basis set out in our Privacy Policy and Data Processing Terms). You are responsible for the content you enter and confirm you have the right to enter it.

We own the service itself — the software, design, brand and built-in templates. These terms do not give you any right to copy, resell, reverse-engineer or reuse those beyond normal use of the service. If you send us feedback or suggestions, you allow us to use them to improve the service without any obligation to you.

Privacy and data protection

How we handle personal data is explained in our Privacy Policy. Where you enter information about your students, you are the controller of that data and we act as your processor under our Data Processing Terms. Please read both — they form part of this agreement.

Working with children’s information, and safeguarding

The service is an administrative drafting tool. It is not a safeguarding, monitoring, assessment, reporting or decision-making system, and it must not be used to make, record or store safeguarding, child-protection, welfare, medical or special-educational-needs decisions, assessments or allegations about any child.

You are solely responsible for your own safeguarding and child-protection duties and for meeting all professional, legal and regulatory obligations that apply to your tutoring. You must keep the information you enter to a minimum — initials or a nickname rather than a full name, and none of the sensitive or contact details listed in our Acceptable Use Policy.

You are solely responsible for having a lawful basis and any necessary consent (usually from a parent or guardian) before you enter information about a student, and for giving them any privacy information your own arrangements require. We provide the tool; how you use it, and your compliance with the law, are your responsibility, and we are not liable for your failure to meet these responsibilities.

Drafts, accuracy and no professional advice

Every output is a draft, generated automatically from the notes you provide, and it may be inaccurate, incomplete or unsuitable. LessonBrief does not check, approve or endorse any draft, and it does not provide medical, psychological, safeguarding, educational, legal, financial or other professional advice.

You are solely responsible for reading, checking, correcting and deciding whether to use, send, share or rely on any draft, and you do so at your own risk. Do not rely on a draft for any important, urgent or high-stakes decision without independently verifying it first. We make no guarantee about accuracy, quality, fitness for any purpose, results or outcomes.

The service is provided “as is”

The service is provided on an "as is" and "as available" basis. If you are a consumer, you have legal rights we cannot exclude — including that a service will be carried out with reasonable care and skill — and nothing here affects them. Subject to that, and so far as the law allows (and, if you are a business user, so far as reasonable), we exclude the implied terms, warranties and conditions that are not expressly set out in these terms — whether implied by statute, common law or otherwise — including any about satisfactory quality, fitness for a particular purpose, or non-infringement.

We do not warrant that the service will be uninterrupted, timely, secure, error-free or free of harmful components, that any defect will be corrected, or that any output will meet your requirements. Anything you download or obtain through the service is obtained at your own discretion and risk.

None of this affects rights you have as a consumer that cannot be excluded or limited by law.

Availability, changes, and things outside our control

The service is under active development and offered during an early-access phase. Features may change, be added or be removed, and the service may be unavailable, interrupted or discontinued at any time. We will try to give reasonable notice of significant changes or discontinuation where we can, but we are not obliged to.

The service depends on third-party infrastructure such as hosting, database, security and email-delivery providers. We are not responsible for loss, delay, downtime, corruption or unavailability caused by those third parties, by your own device or connection, or by any event outside our reasonable control — including outages, cyber-attacks, strikes, epidemics, natural events, or acts of government.

Because the service is free and under development, you should not rely on it as your only record. Keep your own copies of anything important — you can export all of your data at any time from Settings — as we do not guarantee that data will always be preserved, available or recoverable.

Fees

The service is currently free to use. If we introduce paid features in future, we will make the price and terms clear before you buy, and paying for them will be optional.

Our responsibility to you, and limits on it

Nothing in these terms limits or excludes our liability where the law does not allow it — including liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, our obligations and liability under data protection law (which are dealt with in our Data Processing Terms and are not subject to the limits in this section), or for any of your rights as a consumer that cannot be excluded by law. The limits below apply only so far as the law allows.

Subject to that, and to the fullest extent permitted by law, we are not liable for: any indirect, consequential or knock-on loss; loss of profit, income, business, goodwill, reputation or anticipated savings; loss of or damage to data or content; or any loss arising from your use of or reliance on any draft, or from any message you choose to send or share. These losses are excluded whether or not we were told they were possible, and whether the claim is in contract, negligence (including breach of statutory duty) or otherwise. This does not exclude liability for loss of or damage to data caused by our failure to use reasonable care and skill, to the extent the law does not allow us to exclude it.

Also subject to the first paragraph above, our total aggregate liability to you (other than liability that cannot be limited by law and our liability under the Data Processing Terms) for all claims arising out of or in connection with the service or these terms will not exceed the greater of (a) the total amount you paid us for the service in the 12 months before the claim, or (b) £100. Because the service is currently free, no fees are payable, and this cap will normally be £100.

Because the service is free, we cannot offer refunds. If something goes wrong that is our fault, we will do our best to fix or restore the service. None of this affects the legal rights you have as a consumer, which we cannot take away.

Your responsibility to us

If you use the service in the course of a business or profession and we suffer a loss because you deliberately or carelessly broke these terms or our Acceptable Use Policy, used the service unlawfully, entered someone’s data without a lawful basis or the consent you needed, or infringed someone else’s rights, you agree to cover the reasonable, reasonably foreseeable costs we incur as a direct result. This does not apply to ordinary, good-faith use of the service, and it does not apply where you use the service purely as a private consumer. We will tell you promptly about any such claim and will not settle it in a way that affects you without asking you first.

Suspending or ending your use

You can stop using the service and delete your account and data at any time from Settings. We may suspend or close an account that misuses the service or breaks these terms; where it is reasonable to do so, we will give you notice and a chance to put things right first. We may withdraw the service, in whole or in part, at any time.

Changes to these terms

We may update these terms as the service develops. If we make a material change, we will always tell you in the app or by email before it takes effect, and give you the chance to close your account if you do not agree. Minor or legally required changes may take effect when we post them, and the date at the top always shows the latest version. If you keep using the service after a change takes effect, you accept the updated terms.

Governing law, and where disputes are handled

These terms, and any dispute arising out of or in connection with them or the service, are governed by the laws of England and Wales, and will be dealt with by the courts of England and Wales. If you use the service as a consumer, you keep the benefit of any mandatory legal protections of the country where you live, and you may also be able to bring proceedings in your own country.

General

• If any part of these terms is found to be unenforceable, it is removed or narrowed to the minimum extent needed, and the rest continues to apply.
• If we do not enforce a right straight away, we can still enforce it later.
• You may not transfer your rights under these terms; we may transfer ours if the service changes hands, without reducing your rights.
• These terms, together with the Privacy Policy, Cookie Policy, Acceptable Use Policy and Data Processing Terms, are the whole agreement between us about the service; you agree you have not relied on any statement or promise that is not written in them (this does not exclude liability for fraud).
• Except where you deal with us as a consumer, any claim arising out of or in connection with the service must be started within 12 months of the event giving rise to it.
• We give you notice in the app or by email to your account address, and you give us notice by email to lessonbrief@proton.me; a notice is treated as received when it is sent, unless we are told it did not arrive.
• No one other than you and us has any right to enforce these terms.

Complaints

If something is wrong, email us at lessonbrief@proton.me and we will deal with it fairly and promptly. If you are a consumer and we cannot resolve a complaint between us, you may be able to use an alternative dispute resolution (ADR) scheme; we are not currently registered with an ADR provider, but this does not affect your right to bring a claim in court.

Contact

Questions about these terms? Email us at lessonbrief@proton.me.